Fax intake
- Read incoming documents
- Identify document type
- Match patient
- Detect missing information
- Route exceptions
Smart Clinic Systems • 90-Day Early Beta
Your Clinic. Your Systems. Our Agent.
Built around your people. So your systems work for them.
We understand the people behind the workflow—and build the digital help around them.
A managed digital worker operating inside your clinic environment, there to support physicians, staff and patients, not replace them.
Limited early-beta places
Start by watching. Then prepare the work. Automate only what you trust.
How it works: the environment
Clinic-controlled workspace
- Incoming
- Processing
- Completed
- Exceptions
- Templates
CLINIC AGENT ├── 01 INCOMING ├── 02 PROCESSING ├── 03 NEEDS REVIEW ├── 04 COMPLETED └── TEMPLATES
Your data. Your environment. Your permissions.
Workflows can be designed to keep sensitive information within clinic-controlled systems wherever practical.
A dedicated digital worker
SCS Agent
OCR / document readingWorkflow rulesTask queueException queueActivity log
Smart Clinic Systems manages
- Agent software
- Workflow configuration
- Updates
- Monitoring
- Troubleshooting
- Optimization
Clinic controls
- Physical computer
- User accounts
- Permissions
- EMR authorization
- Network access
- Ability to disable the agent
Dedicated workstation recommended as workflows mature.
The initial beta may use a suitable existing clinic computer. A dedicated workstation can be introduced once the workflow proves its value.
Works beside the tools you already use
- EMR
- Digital Fax
- Patient Messaging / Forms
- Referral Dashboard
- Clinic Templates
Potential workflows may interact with approved clinic systems using available interfaces, authorized accounts, local automation or supervised computer interaction.
Access model
No shared physician password should be required.
Clinic workSCS workstationObserve / Prepare / ActClinic systemsExceptions to people
The main event
Three Levels of Trust
Start safe. Add capability as confidence grows.
Interactive early-beta preview. Nothing here touches a real clinic system: no live clinic access, no chart changes and no clinical decision-making. Actions are simulated and all figures are illustrative demo data.
InputIncoming fax / document
Agent Read Identify Check
OutputReport
- OCR
- Document Type
- Patient Match
- Missing Information
- Duplicates
- Exceptions
- Referral Status
- Dashboard
NO EMR CHANGES
Staff reviews what the agent found.
Today Illustrative demo data
- 67 documents reviewed
- 8 missing information
- 3 uncertain patient matches
- 2 need clinical review
- 54 ready
The agent watches the work before it is allowed to touch the work.
Receive
Analyze
Prepare
Approve
- Patient Match
- Rename
- Classify
- Populate Fields
- Prepare Referral
- Draft Message
- Update Dashboard
- Recommend Action
- Queue Exception
HUMAN APPROVAL REQUIRED
Specialist report Illustrative demo data
- Patient match: 98%
- Document recognized
- No missing information detected
Recommended actionFile to patient chart
Try it: choose what a staff member would do. Simulation only.
The agent prepares the work. Your staff remains the decision-maker.
Receive
Decide
Act
Log
- File Document
- Route Referral
- Update Status
- Move Files
- Send Approved Communication
- Reconcile Queue
- Escalate Exceptions
- Record Activity
PRE-APPROVED ACTIONS ONLY
Today Illustrative demo data
- 67 processed automatically
- 8 exceptions
- 8 sent to staff
- 0 uncertain actions completed
- Activity logged
Routine work moves automatically. Exceptions stop and go to people.
- ObserveRead
- PrepareReady
- ActDo
Lower automationMore automation
More human reviewMore delegated work
You do not have to reach Level 3. Your clinic chooses the level for each workflow.
- Incoming fax classificationLevel 3
- Uncertain patient matchLevel 2
- Clinical document interpretationHuman review
Example only. Automation is workflow-specific, not an all-or-nothing setting.
Give the Agent a Job
Referrals
- Recognize referral
- Extract required information
- Identify missing fields
- Track status
- Update dashboard
Document filing
- Identify patient
- Classify document
- Prepare filename
- Prepare filing action
- Human approval or automated filing
Missing information
- Health card missing
- Phone missing
- DOB mismatch
- Incomplete referral
- Missing report
Agent creates exception
Work queue
Here are 80 faxes.
67Done
8Need information
3Need matching
2Need review
Illustrative demo data, not a measured result
Humans work the exceptions. The agent handles the repetition.
Where does the Agent live?
Clinic network
Approved clinic systems
SCS Agent Workstation
The agent needs a reliable computing environment capable of running its approved workflows continuously.
Early betaUse a suitable existing clinic computer where practical.
ProductionDedicated workstation recommended.
Possible hardware
- Small-form-factor PC / mini PC
- Reliable CPU
- 16–32 GB RAM target depending on workflow
- SSD storage
- Ethernet preferred
- Clinic-managed display / keyboard / mouse
- Remote support capability
- Encrypted storage where appropriate
- Automatic software updates
Specific processor to be determined after technical requirements are tested.
The workstation is infrastructure. The Agent is the service.
- Workstation = desk
- Software / agent = worker
- Folders = inbox
- Workflow rules = job description
- Permissions = keys
- Audit log = activity record
- Exception queue = asking a human for help
A managed digital clinic worker.
Not a computer, not OCR, not an AI model. Smart Clinic Systems:
- Identifies the repetitive workflow
- Configures the agent
- Defines its permissions
- Deploys it in the clinic environment
- Monitors its workflow
- Updates it
- Supports it
- Measures exceptions
- Improves the workflow
- Gradually expands responsibilities only when appropriate
Controlled by Design
- Dedicated access
- Least privilege
- MFA
- Audit trail
- Kill switch
- Human approval
Automation earns trust one workflow at a time.
The goal is not unrestricted access. The goal is to give a narrowly defined digital worker exactly enough access to complete a clearly defined administrative task. These describe the intended beta workflow design, not deployed features or compliance guarantees.
OntarioMD 2026
Founding Clinic Early Beta
Give the Agent one job.
Limited early-beta places
$24990 days
$249 TOTAL for the initial 90 days
Not $249/month.
Request a 90-day early-beta place — $249Requests contact. No payment is taken on this page, and an enquiry is not confirmed enrolment.
- One clinic
- One defined administrative workflow
- Initial workflow assessment
- Agent setup assistance
- Configuration
- Updates during beta
- Support
- Monthly review
- Direct founder feedback
The goal
At the end of 90 days we should be able to answer:
Did the Agent save your clinic meaningful administrative work?Early-beta bonuses: founding-clinic benefits
Included within the $249 beta. Not a second charge, and not a claim of added savings.
- Founder-led workflow collaborationWork through your workflow with the people who are building the help.
- Setup and configuration assistanceWe help assess and configure the one workflow you choose.
- Monthly reviewsWe look at how it is going, together.
- Direct founder feedbackA straight line to Sean about what works for your team.
You bring the real-world workflow. We bring the digital help. Together, we make it work for your people.
The clinic
- Identifies one repetitive administrative workflow
- Takes part in setup and review conversations
- Shares feedback on what does and does not work
Smart Clinic Systems
- Helps assess and configure the workflow
- Supports and refines it during the beta
- Reviews outcomes with you
No guaranteed savings and no promised integrations. What is possible depends on your systems, permissions and workflow.
SCS Clinic Agent is an early-beta workflow-automation offering currently being evaluated. Available capabilities depend on the clinic's systems, permissions, infrastructure and selected workflow. Clinical decisions and records remain under the responsibility and control of the clinic and its authorized healthcare professionals.
Hardware during the beta
Option A
Use your computer
$249 total / 90-day early beta
Use an existing suitable clinic workstation.
Best for
- Testing
- Observation
- Early workflow design
- No additional hardware commitment
Option B
Dedicated Agent Workstation
Hardware option available
SCS can help specify, configure or provide a dedicated workstation once the workflow requirements are understood.
Ask about hardwareProposed future pricing
After the early beta. Not finalized.
Managed Agent
Target: $299 / month
Clinic provides suitable workstation.
- Agent software
- Workflow maintenance
- Updates
- Monitoring
- Support
- Exception workflow
Managed Agent + Hardware
Target: from $399 / month
- Managed Agent
- Dedicated workstation
- Configuration
- Updates
- Remote support
- Hardware lifecycle management
Final pricing will depend on workflow complexity, processing volume, hardware requirements and support needs.
We're Testing This With Clinics
Smart Clinic Systems is exploring a simple idea:
What if a clinic could give repetitive administrative computer work to a carefully controlled digital worker?
Not replace the EMR.Not replace clinic staff.Not rebuild the clinic.
- Use the systems already there.
- Give the agent one repetitive job.
- Measure what happens.
- Improve it.
- Then decide whether it deserves another job.
One job90 days$249
What job would you give it?
Think about the repetitive computer task in your clinic that somebody has to do again and again.
- Fax sorting?
- Referral tracking?
- Document filing?
- Missing information?
- Chart preparation?
- Forms?
Could we teach the Agent that job?
If I gave you a controlled digital worker for 90 days, what is the first repetitive job in your clinic you would give it?
Each button opens the conference contact form. No payment, no enrolment. Please do not include patient information.